From the monthly archives:

February 2009

Work and Meta-Work

by Haider on February 28, 2009 · 10 comments

in Productivity

One of the most important distinctions we need to make in order to lead productive lives is between work and meta-work. Sadly, productivity enthusiasts fall into the trap of mixing the two, thinking that they are being productive and getting things done, when all they’re doing is getting meta-work done, which isn’t real work.

I know, because I’ve fallen into this trap so many times that it’s now my second home!

What’s Meta-Work?

Meta-work is any work you do that’s not an end unto itself, but a means to get the real work done. The clearest example is a to-do list. You don’t write a to-do list for the sake of writing a to-do list. You write a to-do list so you can get the items on the list done. If you spend all your time preparing your to-do list, re-shuffling the items on the list, re-writing the list so it can look prettier, looking for softwares that can be used to write to-do lists, and anything along those lines, then you aren’t really getting work done. You are simply wasting your time with meta-work.

Don’t get me wrong. Meta-work isn’t a waste of time. It’s essential for managing the work you need to get done. But it only exists for the sake of the real work. Being productive isn’t about having a sophisticated system of meta-work. It’s about getting the real work done. You only need meta-work to the extent that it makes you better manage your work.

And since we manage different kinds of activities, we need different meta-work tools to better manage our work. For example, a to-do list is different than a calendar, because a calendar records time/date-bound events, whereas a to-do list is time-independent. A to-do list can be split by location (e.g. at home, at work, etc) to better suit the reality in which the activities will be carried out. Having a single to-do list with everything we need to get done might be confusing, especially when we can’t do most of the things where we are right now.

Meta-work that enables us to develop a supporting system for our work is essential for enhanced productivity, but it shouldn’t replace the actual work we need to get done.

4 Tips for Effective Meta-Work

Follow these simple tips in order to establish healthy meta-work habits to boost your productivity!

1- The Meta-work to Work ratio: For the time you assign to work, you need to reduce the amount of meta-work that you do as much as possible, and increase the amount of time you spend working as much as possible. Your aim is to focus on getting productive work done. Leverage your meta-work in order to achieve that. That’s the whole point of meta-work!

2- Allocate specific time for meta-work: When you mingle meta-work with actual work, it can be difficult to tell how much time you are spending on meta-work, and how much work you are really getting done. Besides, you don’t want to overlook meta-work. Otherwise you might lack a supporting structure for the work you do. Therefore, allocate some time where you focus solely on meta-work. You shouldn’t feel guilty about this time, because it will be used to enhance your productivity when you get to doing your work. But you don’t want to leave this time open-ended (it might get in the way of your work).

Make sure you select the most appropriate time, according to your work schedule. This could be in the early morning, the night before, or several mini-sessions throughout the day. Choose whatever works for you.

3- Allocate time for learning about meta-work: Another trap productivity enthusiasts fall into is learning about the many, many different forms of meta-work. They search for tips, tricks and tools that can enhance their productivity, but overlook the work they need to get done, or how they will use what they learn in their own meta-work. There is a difference between having your own to-do list, and reading up on how a to-do list is to be written. Learning more about meta-work is important. It can expose you to new ideas and point out bottlenecks in your own productivity approach. But this should neither replace your meta-work or your work. Therefore, allocate specific times for learning, and adjust your meta-work in order to incorporate what you learn.

4- Have specific benefits in mind: Why do you have a to-do list? Why do you use a calendar? Why do you want to organize your desk? You need to know the specific benefits and use you have for everything in your meta-work system, so you can get rid of the actions that have no purpose, and so you can know whether you are achieving your goal or not. For example, whenever I used to clear up my desk, I usually leave it completely empty, and store away all papers in my drawers. The desk becomes very tidy, but I lose my creativity. I have nothing on the desk to trigger my thoughts and to remind me of what I need to get done. The problem was that I didn’t specify the actual purpose I had in having my desk tidy. I wanted to keep my desk tidy so that I can know where everything is and to be able to focus on a single task, without getting distracted.

Having this purpose in mind – and the benefits I was seeking – would have changed my approach to “tidiness.” Instead of hiding everything out of sight, I would organize my papers for easier referencing, and leave a single project on the desk (for me to work on), and a to-do list of things I need to get done (to remind me of the projects I need to work on once I am done with the project I am currently working on).

By maintaining the distinction between work and meta-work, and having a sensible strategy for the use of meta-work, you will be able to enhance your productivity, without getting distracted!

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Inflated and Deflated Egos

by Haider on February 27, 2009 · 6 comments

in Psychological

Whenever there is conflict or tension between individuals, be it in a professional environment or a social one, “inflated egos” are usually to blame for the conflict. Some individuals wanted too much attention for themselves, and they were willing to compromise social cohesion in order to make themselves stand out. Many meetings are a complete waste of time (and energy) because attendees aren’t concerned with the well-being of the company they work in, but simply wish to defend the ideas they came with and to undermine the contributions of others, so they can look better.

This – according to popular myth – is caused by “inflated egos.” In reality, the opposite is true. It’s not inflated egos that are to blame, but deflated ones.

Inflated egos are required for healthy living and fruitful social interaction. Problems only arise when egos are deflated, and the poor ego tries desperately to inflate itself through any means possible.

To make sense of what I’m saying, it’s important to re-visit what “ego” means, and we will then go on to explain the characteristics of an inflated ego and a deflated one.

What’s “Ego” in the first place?

Ego means self. It is how you define and identify with yourself as an individual. It is the answer to the question: Who am I?

How you see yourself is your ego. Just as our opinions can be conditioned by the opinions of others, our view of ourselves can also be based on other people’s opinions about us. We may attach labels on ourselves that we have borrowed from others, without questioning whether they are true or not. In fact, our ego (impression of ourselves) may not be an accurate one, but it is the basis of how we see ourselves and, therefore, how we treat ourselves and the value we see in ourselves.

Inflated Egos

An inflated ego takes on a realistic, healthy shape of itself. It values itself based on real qualities and real accomplishments. It, therefore, doesn’t resort to self-deception in order to increase its self-worth. As an inflated ego, it can already recognize its self-worth.

It doesn’t need the praise of others to inflate it or keep it inflated. A healthy ego is driven by its own impression of itself. But since it does not seek to deceive itself, it is open to the criticism of others. Criticism isn’t seen as a threat, but as an opportunity to re-evaluate itself, based on the observations others have made, which the individual may have overlooked about himself. If the criticism is valid, it does not deflate the ego. It merely points out an area that requires more attention.

Inflated egos aren’t threatened by the accomplishments of others. They realize that others possess strengths they may not possess, but it does not undermine their own strengths and worth. An inflated ego is willing to learn from others, so it can grow its strengths through their strengths.

Deflated Egos

A deflated ego doesn’t value itself, because it doesn’t have a healthy vibrant shape that can summon confidence and self-worth. It can remain deflated, and one can step on his own deflated ego if he doesn’t see much hope in inflating it. He can undermine his worth through negative self-talk, and may even carry out actions that undermine his worth in the eyes of others and, thereby, surround himself with more opinions that will trample his crippled ego.

There are two dangers with deflated egos: when the individual doesn’t seek to revive his damaged ego, or when he tries to inflate it through any means possible, especially while relying on self-deception and the opinions of others. The latter danger is when all hell breaks loose.

Those who seek and feed on people’s praise do not have inflated egos. They are desperately seeking to inflate their broken, deflated egos. They, therefore, attempt to snatch as much attention as possible in any gathering. They try to prove to others that they know a lot, even when the occasion doesn’t call for it. They don’t give others the opportunity to shine, because it will eclipse their worth in the eyes of the people. In fact, they would go so far as to undermine others so that they can seem grander by comparison. In other words, they try to puncture other egos so they can become deflated as well.

Deflated egos lead to arrogance and the exaggeration of one’s worth and accomplishments. An inflated ego isn’t concerned about other people’s praise. It doesn’t need to resort to exaggeration and self-deception. But a deflated ego cannot depend on real accomplishments to elevate its self-worth, especially when it seeks to impress others. Arrogance stems from desperation to inflate one’s ego, which an inflated ego isn’t in need of.

This is why you can find people willing to take credit for the work of others. It’s not that they believe they are worthy of the credit, but because they want to feel important and of value through any means possible.

It’s important not to mix up inflated and deflated egos (as is the case in the world today), because one’s praise of himself in public doesn’t stem from a strength, but a weakness and the desire to feel better about oneself. That’s not the characteristic of an ego that feels confident in itself, but one that seeks reassurance about its own self-worth. Of course, it is possible for an ego to be over-inflated (i.e. it sees in itself good qualities that it does not possess), but the drive for recognition and praise only stems from a deflated ego seeking to inflate itself.

The Importance of Nurturing a Healthy Ego

A healthy ego enables you to feel comfortable about yourself for who you are, while acknowledging both your strengths and your weaknesses. It is also more independent of the opinions of others and, therefore, cannot be the victim of vicious deflated egos that seek to undermine it in order to feel better about themselves. You can have amazing qualities, but if you cannot acknowledge their worth through your own eyes and with your own judgment, you may not allow them to fully shine and reveal themselves.

How we perceive ourselves will ultimately determine the quality of life we have, and it is, therefore, crucial that we strengthen our own self-worth not by relying on self-deception or other people’s praise, but through genuine growth and personal responsibility for our own lives.

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Eat Slowly for Greater Joy and Better Health

February 26, 2009

Diets tend to focus on what to eat and what to avoid. But an essential part of healthy living is how to eat.
I have personally found that eating slowly allows me to enjoy my food, as well as control my appetite, leading to greater joy and better health!
Eating the Foods You Love
When you control how [...]

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Healthy Positive Affirmations

February 25, 2009

Positive affirmations are a common practice amongst personal growth enthusiasts. Not everyone seems to experience their powers, but everyone seems to believe that they should work, even when they don’t!
They fit nicely with the idea that we have the power to change our thinking and, therefore, our emotions, which is a central tenet in personal [...]

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Why I Hate the “Work-Life Balance” Expression

February 24, 2009

I am usually a calm and collected individual. I don’t get worked up that easily. But whenever I hear silly expressions like “work-life balance” I can get worked up to unhealthy levels!
It might not seem that obvious why I have a skeleton – not just a bone! – to pick with this expression, but once [...]

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