Categories
Professional

Weekly Update #1: The Short List

Last week, in my first ever update since quitting my job (let’s call that update #0, since it wasn’t exactly a weekly update), I reassured my dear readers (that’s you!) that I’m still alive, and shared with you some of the issues I’ve been struggling with since quitting my job (namely, deciding on what to do with my life now that I don’t have a job).

In this update, I’d like to present you with the list of projects I will be committing myself to for the time being.

But before I share the list with you, I’d like to say a word or two about productivity and focus:

Most productivity (and career) experts will tell you that a “short list” of more than one project can scatter your focus and lead you to work on a suboptimal level. If you truly want to achieve great things, then you must focus completely and wholeheartedly on a single project. Anyone transitioning into entrepreneurship knows how difficult it is to get a side business going with a day job to drain your energy and creativity.

In many ways, this piece of advice is sensible, and I can definitely see the advantages of focusing on a single project.

But I don’t think such an approach will work well for me. If my main problem since quitting my job was narrowing down my options, reducing my decision down to a single option is akin to motivational suicide.

Working on two projects at the same time can accelerate the progress you experience with a single project. How? Because alternating between projects can help you maintain your motivation and prevent you from experiencing boredom and frustration. The mini-accomplishments you experience in one project can encourage you to experience similar accomplishments in the other project. If you were stuck with a single project that isn’t going anywhere, you would soon hate your life and everything in it!

Many people who start a business while working a day job find that the extra work they put in to their embryonic business actually gives them more energy and motivation during their day job than not having a business to look forward to at all!

I believe working on several projects at the same time can be very rewarding, and I will be sharing with you some of my observations about this issue and ways I plan to succeed with this approach.

I should also make it clear that the level of balance I will be experiencing in the months ahead won’t be ideal. Starting a business (and not having a job) is an emergency situation, which calls for a personal state of emergency. This means that it’s sensible to go temporarily out of balance while trying to make necessary progress in my Professional life area.

For now, I will present you with my list of projects, but will leave further discussion about my decision for choosing these projects for next week:

Spa Business: My sister has been running a spa for over a year now. I haven’t been actively supporting her in this endeavor, but will now be more involved in running the business with her

Customer Experience Consultancy: One of the issues I feel extremely passionate about is improving the way businesses treat their customers. Little attention is given to how customers perceive companies based on their overall experience with these companies. I have many ideas about this issue, and plan on starting a consultancy business to help companies better serve their customers, and help customers enjoy life without having to experience the frustration that comes with poor service!

Personal Growth Map: This blog is a high priority for me. I love the field of personal growth and I love writing about it. I intend on writing more over here and producing products that bring clarity to this field, especially with regards to life balance and genuine growth

Online Shopping Site: I am working with a friend on creating a shopping site that allows people in Kuwait to compare prices between different stores and finding products that more accurately match their needs. Most e-commerce sites in Kuwait are limited to single stores, and do not offer the services we would like to introduce

Teaching/Training: One of the most common recommendations I get from people is that I should go into teaching. I don’t plan on teaching in a school, but I’ll be applying for teaching positions in universities and training institutes, where the working hours are flexible and few.

This is my current list of professional projects.

I’ll be telling you why I chose these projects and how I plan on moving them all forward in future blog posts!

Categories
Professional

Don’t Be Alarmed, I’m Still Alive

It’s been six weeks since I quit my day job (and wrote a blog post over here!).

If you’ve been wondering whether I’m still alive or not, I hope this post will reassure you that I am. And I certainly hope you’re not disappointed! 😛

The past six weeks have been full of lessons for me that I can’t possibly share with you in a single blog post, but will be covering in many posts in the days ahead.

I would like to begin posting weekly updates of my progress, as well (thanks to my friend Gavin for the suggestion to post personal updates!).

The biggest challenge so far has been deciding what to commit myself to. I have many interests and I’m surrounded by many opportunities. Since this is the first time I get to decide what to do with my life, it’s been difficult for me to find something to focus on (side note: my last job was actually my first job out of university, and it was the first job I applied for in Kuwait. Besides, I wasn’t really conscious of the possibilities I can pursue in life when I first applied, so didn’t get to explore the many, many options available).

From personal experience, and from my study of balance and productivity, I’ve come to realize that you cannot make the most use of your time and energy if you lack clarity about what you are doing, both in the long-term and in the moment. Therefore, for the past six weeks I have been out of balance and unproductive. Whenever I sit down to get some work done, I begin to question whether the task at hand is the best use of my time at the moment. Since I wasn’t clear on what I wanted to do in the first place, I couldn’t answer the question, and would end up rethinking my plans for the future.

I managed to boil my options down to a short list, but the question of whether I’ve made the right choice or not haunted me.

What I realized from this experience is that I’ve spent more time and energy worrying about what I should be doing, and whether my choice is right, than on making progress with any of the options open to me. This seems like a massive waste of time and energy. Besides, clarity doesn’t mean you can predict the future. It means you’re clear about what you want to do now and in the future. The future might very well throw at me a fact I am not currently aware of, which will get me to change course. But for now, given the choices available to me and what I feel passionate about, I will stick to my short list and commit my time and energy to moving these projects forward, rather than worry about how correct my choice is.

So what is my short list, I hear you ask?

I’ll leave that for next week’s update… 😉

Categories
Professional

Goodbye, Day Job!

Today (9 July) is my birthday.

And what better way to celebrate my birthday than to experience a re-birth and opening a new chapter in my life?

Which is why I’ve chosen this day as the last day I work at a regular day job.

But before I talk about the reasons for my decision, I must begin with a word of caution:

Every person I spoke to recommended that I secure another job before quitting my current job. While this may be a sensible approach to many, I don’t believe it was applicable to my situation, and I will cover the reasons for that in this post.

Having said that, my approach is extremely risky by any standard, and I wouldn’t like to recommend it to anyone. I offer this post as a personal account, which you may be able to relate to. But I urge you to consider your own situation before committing to follow in my footsteps.

As much as I hate relying on others for financial support, I have asked family members to help me during the transition into this new model of work that I would like to live by. If you’re not surrounded by a supportive group that is able to offer such assistance, you may still be able to make such a move, but I can’t personally encourage you to take that step. I simply don’t know enough about this journey to be able to make such a bold claim to success. I can’t guarantee for others what I haven’t secured for myself. Making such a drastic move may require more planning than I had anticipated, so I can’t ask anyone to imitate my decision. It’s too early for that.

I suggest you read this post as an insight into why I think day jobs are ineffective, and try to look for ways you can reshape your work schedule so that it can do away with some of the disadvantages of a regular day job.

Reasons for Staying

I’ve been thinking about leaving my current job for over two years, but never took a serious step to finding another job or re-considering my approach to work.

One of the main reasons why I believe I was able to endure my current job without looking for better alternatives was the acceptance that this is what life feels like, and that I shouldn’t aspire for anything better. This is an idea that we may consciously reject, but it sets the tone for the life we lead. We don’t make a move because we don’t believe it’s worth trying. Life will feel the same no matter where we go.

Work is annoying. Work is frustrating. Work is time-consuming. Work is constraining. No matter where you go, work will always be the same. The faces surrounding you will change and the salary might be different, but the experience of working will be the same.

Whenever I complained to people about office politics, they would say: “Big deal. You get that everywhere.”

But should it exist in the first place? Are humans incapable of creating a work environment they can enjoy? Is this the only work template we are left with?

The subconscious answer is usually a soul-breaking: Yes.

If you’re not convinced that this is all that life has to offer, you won’t be willing to go down without a fight. You will accept that there are greater things waiting for you, if you would only pursue them.

But rather than pursue them, your journey is brought to a halt by the twin obstacles of fear and hope. Fear that you might not get what you want once you make your move and hope that things will get better where you are.

I used to proactively stoke the fire of hope by pursuing my own projects so that I can remain excited and engaged in my work. This meant that I was unable to move beyond where I was and to pursue another job.

Reasons for Leaving

One of the projects I felt passionate about was re-designing the student website. Before it became an official project, I was begging my manager to give me this project to work on, but she didn’t believe I had the time to take on such a project (and, being realistic, I believe she was right, given the work conditions at the time).

When I heard that the site re-design became an official project, I was eager to jump on the project bandwagon and offer whatever support I can provide.

But I soon realized that the project won’t be properly managed, and so I offered my recommendations on the management level rather than get my hands dirty with web development (which was being delayed by a management decision, anyway).

There was a consistent stream of wrong decisions being made by the project manager. Whenever I would suggest something, I would somehow be “100% correct” but none of my suggestions would be implemented. Things that seemed obvious to me were entirely overlooked by the project manager and the project committee. The team members that I spoke to would agree with me, but would not be prepared to take on my issues with management. They simply wanted to focus on their own tasks.

I felt responsible to help the project succeed, but I was being treated like an obstacle that was getting in the way of progress. The fact that the project was going in the wrong direction didn’t seem to matter as long as “progress” was being made.

Because I take my work seriously, the project was affecting every aspect of my life. Whenever I spent time with family I would be thinking about the project and how I can help it change course. But whenever I spoke up I would be ignored. The emotional toll this project was having on me was unbearable, but I still felt committed to it.

After giving some recommendations to the committee head, I was told to not involve myself in the committee’s work and to concentrate on my own tasks. This was extremely hard for me to accept, because I knew that the committee’s decisions will determine the success of the project much more than the work that I would be doing. I tried to focus on my own tasks, but I couldn’t. I was effectively being told to paddle upstream in a waterfall. I experienced chest pains and stomach aches for three consecutive days while I was trying to ignore the work the committee was doing so I can continue my paddling.

When I was called in to be briefed about committee decisions that were made that day (some of which I had suggested 6 months earlier), I realized that my efforts were in vain. The head of the committee distanced me from the decision-making, even though I reached the decisions that she had reached 6 months before. I walked out of the meeting and sent an email to the committee head informing her that I had left the project.

And after securing for myself some financial support if I was to resign, I told my manager that I would be resigning.

Although I had the intention to leave a long time ago, this experience acted as a catalyst that forced me to take decisive action, rather than fear uncertainty or hope for uncertainty. It crystallized some important facts that I was choosing to ignore. These facts are what led me to decide that I should no longer aspire to hold a regular day job.

The Facts that Made the Difference

Throughout my 4 years of employment, I always struggled to come to work on time. Most days I would have to chisel myself out of bed. I usually blamed lack of motivation for this. But motivation had nothing to do with it. I was experiencing a struggle I was hoping would go away.

I was trying to conform to policies that I did not agree with. I don’t believe that developers need to be present in a specific location to be of value and that they need specific work hours to offer their value. I don’t agree with such an approach to work, but I was trying to force myself to fit into that mold. Don’t get me wrong. Some jobs require attendance and a specific work schedule. But do these factors apply to the type of work that I’m doing? And – more importantly – am I doing the work that I want to be doing and is most suited for me?

Some people enjoy selling products to customers. Others enjoy writing in a secluded corner. A day job doesn’t distinguish between the two. It simply tells you to show up at a specific location during specific times, even if that’s not the best approach to the work being carried out.

This was only part of the struggle I was experiencing. There are other issues that fueled my inner conflict. But what I realized was that this conflict was between my values and company values, but the inner conflict emerged because my actions weren’t stemming from my own values. My actions were trying to adjust to company values. That’s why (or one of the reasons why) I found it difficult to get out of bed. I was trying to ignore my values, while my body knew that I wasn’t convinced with company values. You can’t live according to other people’s values.

This struggle meant that I was wasting my time, my energy, my emotions and my life doing things that I shouldn’t really be doing. I’m not doing myself a favor or anyone else on the face of the planet a favor by wasting my life living against my values and not looking for a way that I can truly shine.

What pushed me over the edge when it comes to abandoning the whole notion of a regular day job is the fact that different people have different strengths. Some are good at programming, others are good at managing. Some bring the greatest value to others through their ideas, while others do it through physical labor. Some can see the big picture, while others can see the finest details. We each have unique strengths that should be the basis for our career decisions. I wasn’t at a job that harnessed my greatest strengths, which meant that I was doing the world a disservice by staying there. What’s more, I realized that my greatest strengths reside in tasks that don’t fit the day job mold.

I am better at defining a process than carrying it out. I can tell a company how they should handle customer care rather than be a customer care staff member. Once I realized what my greatest strengths truly are, it seems only sensible that I should abandon the idea of a regular day job, and look for ways I can make the most use of my strengths.

I cannot afford to waste more time stuck in my day job trying to look for another day job when the work model itself doesn’t suit my style of work.

These are the main reasons for my decision, and why I can now celebrate my Personal Independence Day, knowing that I made the right decision.

I look forward to sharing more about my experience with you, and hope I can be a source of inspiration and information for you to realize your own dreams and share your own strengths with the world!

Stay tuned to find out how my life unfolds and what lessons will be unravelled along the way.

Categories
Productivity

Get More Done with Artificial Contexts

Although getting things done is simple (if you want it done, take action), there are many psychological obstacles that can stand in the way of us taking action, which is why we struggle with getting things done. It’s, therefore, essential that we become aware of the different psychological factors at play in our lives and what we need to do to create the mental environment most conducive to productivity.

One very important factor we need to be aware of – which I believe is one of the most prominent thieves of productivity – is what is known as The Paradox of Choice.

What is The Paradox of Choice?

Put simply: if you have many options open to you, you will find it more difficult to make a decision and take action than if you had fewer options. If a menu had 30 meals to choose from, you will struggle to decide what to order more than if only 3 meals were available. With fewer options (choices), you will experience less anxiety because the fear of making the wrong decision (i.e. not going for the best choice) will be reduced.

This is why you can be more productive if you had only a few items on your to-do list rather than hundreds of items. Trying to figure out which task to go for will develop anxiety and hesitation, leaving you staring blankly at your to-do list, without getting anything done.

So how can we use our understanding of the paradox of choice to get more done?

There are hundreds of ways. But the one I’d like to share with you here is to create artificial contexts.

Creating Artificial Contexts

A context is a location or tool you need in order to get a task done. If you need to make phone calls, you need a phone. If you need to send emails, you need an Internet connection. If things need to get done at home then – you guessed it – you need to be at home!

These contexts determine what you can and can’t do at any given moment. If you don’t have a phone on you, then you can ignore all tasks to do with calling people (unless you desperately need to get to a phone, which is another story for another day). These contexts help you determine what to do and reduce the options available to you. If you’re familiar with David Allen’s Getting Things Done (GTD), then this idea comes as no surprise.

But what are artificial contexts?

Since most of our work involves tools that are with us all the time (phones, computers, Internet, etc), it’s hard for us to reduce the amount of options we have. When we sit in front of the computer, we can work on 20 possible projects we have. So how do we choose which one to work on?

Artificial contexts are ways you categorize your to-do list items to help you reduce the number of options, without there really being an obstacle in getting other tasks done. For example, you can designate your office for working on your professional projects, your living room for leisurely reading, a cafe for learning and your bedroom for relaxing. Although you can take your laptop to your bedroom or read a novel in your office, creating these artificial contexts (associations) will help you reduce the number of options available to you in each context.

Artificial contexts need not be space-bound. You can use different clothing to indicate the type of work you will be doing (and not doing). You can use different web browsers for different types of work (Firefox for web development, Chrome for correspondence, IE for nothing :P).

Be creative in coming up with your own artificial contexts that work best for you and that help you split your to-do list so that it becomes more manageable in every context!

Categories
Productivity

Work and Meta-Work

One of the most important distinctions we need to make in order to lead productive lives is between work and meta-work. Sadly, productivity enthusiasts fall into the trap of mixing the two, thinking that they are being productive and getting things done, when all they’re doing is getting meta-work done, which isn’t real work.

I know, because I’ve fallen into this trap so many times that it’s now my second home!

What’s Meta-Work?

Meta-work is any work you do that’s not an end unto itself, but a means to get the real work done. The clearest example is a to-do list. You don’t write a to-do list for the sake of writing a to-do list. You write a to-do list so you can get the items on the list done. If you spend all your time preparing your to-do list, re-shuffling the items on the list, re-writing the list so it can look prettier, looking for softwares that can be used to write to-do lists, and anything along those lines, then you aren’t really getting work done. You are simply wasting your time with meta-work.

Don’t get me wrong. Meta-work isn’t a waste of time. It’s essential for managing the work you need to get done. But it only exists for the sake of the real work. Being productive isn’t about having a sophisticated system of meta-work. It’s about getting the real work done. You only need meta-work to the extent that it makes you better manage your work.

And since we manage different kinds of activities, we need different meta-work tools to better manage our work. For example, a to-do list is different than a calendar, because a calendar records time/date-bound events, whereas a to-do list is time-independent. A to-do list can be split by location (e.g. at home, at work, etc) to better suit the reality in which the activities will be carried out. Having a single to-do list with everything we need to get done might be confusing, especially when we can’t do most of the things where we are right now.

Meta-work that enables us to develop a supporting system for our work is essential for enhanced productivity, but it shouldn’t replace the actual work we need to get done.

4 Tips for Effective Meta-Work

Follow these simple tips in order to establish healthy meta-work habits to boost your productivity!

1- The Meta-work to Work ratio: For the time you assign to work, you need to reduce the amount of meta-work that you do as much as possible, and increase the amount of time you spend working as much as possible. Your aim is to focus on getting productive work done. Leverage your meta-work in order to achieve that. That’s the whole point of meta-work!

2- Allocate specific time for meta-work: When you mingle meta-work with actual work, it can be difficult to tell how much time you are spending on meta-work, and how much work you are really getting done. Besides, you don’t want to overlook meta-work. Otherwise you might lack a supporting structure for the work you do. Therefore, allocate some time where you focus solely on meta-work. You shouldn’t feel guilty about this time, because it will be used to enhance your productivity when you get to doing your work. But you don’t want to leave this time open-ended (it might get in the way of your work).

Make sure you select the most appropriate time, according to your work schedule. This could be in the early morning, the night before, or several mini-sessions throughout the day. Choose whatever works for you.

3- Allocate time for learning about meta-work: Another trap productivity enthusiasts fall into is learning about the many, many different forms of meta-work. They search for tips, tricks and tools that can enhance their productivity, but overlook the work they need to get done, or how they will use what they learn in their own meta-work. There is a difference between having your own to-do list, and reading up on how a to-do list is to be written. Learning more about meta-work is important. It can expose you to new ideas and point out bottlenecks in your own productivity approach. But this should neither replace your meta-work or your work. Therefore, allocate specific times for learning, and adjust your meta-work in order to incorporate what you learn.

4- Have specific benefits in mind: Why do you have a to-do list? Why do you use a calendar? Why do you want to organize your desk? You need to know the specific benefits and use you have for everything in your meta-work system, so you can get rid of the actions that have no purpose, and so you can know whether you are achieving your goal or not. For example, whenever I used to clear up my desk, I usually leave it completely empty, and store away all papers in my drawers. The desk becomes very tidy, but I lose my creativity. I have nothing on the desk to trigger my thoughts and to remind me of what I need to get done. The problem was that I didn’t specify the actual purpose I had in having my desk tidy. I wanted to keep my desk tidy so that I can know where everything is and to be able to focus on a single task, without getting distracted.

Having this purpose in mind – and the benefits I was seeking – would have changed my approach to “tidiness.” Instead of hiding everything out of sight, I would organize my papers for easier referencing, and leave a single project on the desk (for me to work on), and a to-do list of things I need to get done (to remind me of the projects I need to work on once I am done with the project I am currently working on).

By maintaining the distinction between work and meta-work, and having a sensible strategy for the use of meta-work, you will be able to enhance your productivity, without getting distracted!